Privacy Policy

We take our customer’s privacy seriously, and we want you to feel confident that any information you have with us is safe. That is why this statement is as short and free of legal speak as we could practically make it. Please take the time to read it, and if you have any questions, feel free to contact us.

We do need to be clear that ‘we’, ‘our’, or ‘us’ refers to (MyHost 2009 Limited) trading as ("MyHost"). When we say ‘you’, ‘your’, or ‘customers’, we are referring to anyone with an account or service with us.

You will note some changes in this policy have been informed by GDPR, which is targeted at EU citizens and companies offering services in the EU. We believe this new law is largely a positive change so whenever possible we’re extending the same processes and systems to all of our customers.

We promise to respect your privacy and use your information for the purposes you have given us consent for. We also aim for full transparency on how we use your information to comply with legal or other lawful purposes.

Information we collect

Information you provide:

• Personal/Contact information: we receive and store any key information you provide us, such as your name, email, phone numbers, physical address and sometimes more. This information is important to effectively provide the product and services we offer, and to allow us to contact you when required.
• Billing information: when signing up for any of our services or products, we request payment information such as your credit card information and any other information necessary for payment methods. This information is not stored on our servers in any identifiable or useful way.
  Our billing partner is Payment Express (http://www.paymentexpress.com).

Information we receive from your use of our services or third-parties:

• Automated information: Like most websites and applications we automatically track information through cookies and logs about how our services are being used. The cookie file does not identify your business personally, as it only gives MyHost details of your IP address, PC platform (e.g. Windows, NT or Mac), Browser (e.g. Internet Explorer, Firefox, or other, plus the version of Browsers) and domain. If you wish, you can choose to refuse cookies by turning them off in your browser and/or deleting them from your hard drive. You do not need to have cookies turned on to use the site, but you may need them for customisable areas of the site that MyHost may develop in the future.
• Website Analytics tools: we use analytics services by third parties to collect information about the use of this Site, such as number of visits, pages visited, and the popularity of certain content.
• Other information: we store any information you provide to us through any forms on our site, telephone, or any other type of communication with our team. Whenever you contact us, we will record the ticket, chat or call to ensure we have an accurate record of all communication needed to provide our services.

Consequences of non-provision of information
Failure to provide the necessary personal information requested for the purposes of services provided by MyHost may result in certain services not being offered and/or provided to you.

How we use the information
We collect, store and use the information you provide in the following ways:

Personal/Contact information:

• For verification of your identity for the use of our services.
• To contact you regarding the status of the services, functionality changes to our products, services and site.
• To notify you of service interruptions or important updates, such as maintenance and changes made to this policy.
• Where you have opted in to receive such information - other / new services, special offers/newsletters, or promotions, such as sending you a t-shirt.

Payment and billing information:

• To open an account for you in order to process your orders, to invoice you and fulfill our legal obligations for tax calculations and to enter into contractual agreement for any services.

Automated information:

• To improve products and services, fix bugs, administer our site, diagnose any problems with our servers, and for fraud and abuse detection.

Analytics tools:

• To improve the performance of our site

Other information:

• To maintain your account and services you use, protect the safety of our services, enable you to enter our site and use certain services or visit restricted areas without having to login each time, to have an accurate record of any inquiries in case of a dispute and to identify certain characteristics that could help us optimize and improve our products and services.

Information we receive from third parties
If you choose to link our services to a third-party account, we will receive information about that account, such as your authentication token from the third-party account, to authorise linking. If you wish to limit the information available to us, you should visit the privacy settings of your third-party account to learn about your options.

Holding your information
We tend to hold information collected for as long as necessary to fulfill the purpose for which it was collected, such as for legal, tax and accounting requirements as needed. Any personal information you provide to MyHost will be collected and held at MyHost’s official place of business in New Zealand and data centre. We store this information in a secure manner and ensure that it is not used for further processing, such as communication or marketing. We keep internal access to these tools limited to certain members of the team, and all team members have appropriate training around your security and privacy.

Legal basis for data processing:
We rely on various grounds for processing your information under the GDPR, including the following reasons:

• To fulfill any legal obligations we may have to collect this information from you; or
• We have your consent to do so; or
• We need to process the personal information to perform services for you under our terms and conditions of service.
• Any consent you provide may be withdrawn at any time by emailing us at [email protected].

Your rights
Where GDPR applies, in certain circumstances, you have rights in relation to the personal information we hold about you. These rights include the right to access, correct, change and delete certain personal information related to your account. Deletion of your data will be carried out on the understanding that removal of some information (e.g. email address) during an active membership may negatively affect your ability to use MyHost services. We cannot delete any invoices, as these are kept for tax purposes.

If you need further assistance, you can contact us by email at [email protected] to request any of the following:

• Provide you with further details about how we process your personal data;
• Provide you with a copy of any data which we hold about you;
• Stop processing your personal data for direct marketing or purposes;
• Withdraw your consent to use your personal information, where we rely on your consent as a legal basis to justify using your personal data;
• Consider any valid objection to the processing of your personal information;
• Restrict the way we process your personal data;
• Process any valid request to transfer your personal data to a third party provider of services (data portability). Please note that we are not responsible for the security of the personal information or its processing once received by the third party.

We will respond to all requests within 30 days, but usually much faster.

We will consider all the requests, however, certain personal information may be excluded from the requests above, as we would need to keep processing that information for our legitimate interests or to comply with a legal obligation. If such an exception applies, we will notify you when responding to your request stating why a certain exception applies. Please note that we may ask you to provide us with information necessary to confirm your identity before responding.

Disclosure of Information to third parties
MyHost may disclose to third parties:

• tracking information and other information that does not personally identify you;
• your personal information, where MyHost believes in good faith that MyHost is required to do so by law; and
• your personal information provided to MyHost, where MyHost has your prior authorisation, which will usually be obtained at the time of collecting the information from you.

Content Providers, Advertisers and Partners
MyHost does not control the practices of content providers, partners and advertisers connected with the site and to whom you provide personal information whilst using one of their sites or services. The site contains links to other sites, which may not follow the same privacy policies as MyHost. MyHost recommends that you check any relevant privacy policies before providing your personal information to any third party.

Advertising MyHost to You
We use Google Ads’ remarketing feature, which might advertise MyHost to you after you have visited our website.

• This remarketing includes the use of Google Advertising Cookies.
• You can see and adjust your ad settings at g.co/adsettings (which is controlled by Google, not us).
• Our remarketing campaign targets ads based only on the MyHost webpages that you have visited.
• No demographic information, billing information or personal information is involved in our remarketing.
• Ads served by Google can appear on websites across the Internet. We do not track which sites you visit outside of myhost.nz and my-host.au, nor do we select which sites our ads appear on.

Unmanaged Service
You are solely responsible for ensuring compliance and maintaining the security of virtual private server ("VPS") environments maintained under your account(s). This means that you must comply with all applicable guidelines and regulations for all jurisdictions in which you may operate in. MyHost shall not be held liable for your failure to adopt and/or practice appropriate measures for safeguarding personal information stored within or transmitted through your MyHost VPS.

Children
Our services are not directed at anyone under the age of 18. We do not knowingly collect personal information from children under 18, and children under 18 are prohibited from using our services. If you become aware that a child has provided us with personal information, please inform us immediately so we can delete such information from our files.

Security
As no data transmission over the Internet can be guaranteed to be completely secure, we cannot ensure or warrant the security of any information you transmit or receive through the Site. Any transmission is conducted at your own risk. Once we have received your information, we will take appropriate measures to safeguard your personal information against loss, theft and unauthorised use.

Our Promises

• We will respect your information and privacy at all times.
• We will never disclose, rent, loan, or sell this information to anyone, unless we are legally obligated to do so.
• We will do our absolute best to protect your information and privacy at all times. It is our policy to store subscriber and password files with personal information in a secure manner. We store such files in areas not accessible to Web browsers, behind password protection, or off-line.
• We will be honest and open should a privacy breach occur. We will notify you of the breach within 72 hours of learning of it and provide specific details of the breach, such as the nature and the approximate number of data subjects affected.
• We will keep our subscription lists as clean as possible to prevent obsolete e-mails to take unnecessary bandwidth.
• We will use cookies in a responsible manner, if at all, to help out visitors, not snoop on them.
• We will conduct regular reviews to ensure that our Privacy Policy is in compliant with applicable international laws and your information is being handled accordingly.
• If you believe your personal data has been used in a way that is not consistent with this Privacy Policy, or if you have further questions or concerns regarding this Privacy Policy, please contact us by email at [email protected].

Changes to the Privacy Policy
We reserve the right to modify this Privacy Policy from time to time. If we make any changes to our Privacy Policy, we will post the updates to this Privacy Policy here, notify you, and place notices on other areas of the site, so that you may be aware of the information we collect and how we use it at all times.